Executive Meeting (December 2021)

Minutes

Attending: Bill F, Simon L, Carolyn H, Don L, Rinah K, Cindy P, Bill C, Cathy/Walter T
Not Present: Kazlyn B, Nicole S, Victoria S
Location: Zoom

• Bill began the meeting @ 7:10pm
• Bill welcomes new potential executive members.
• New Location:
  • Split on survey is 65/35 in favour of Saanich location.
  • Propose to Saanich location that we go on a month to month basis due to risk of Covid or there being an unknown significant drawback.
  • Will be 3rd Thursday of month meeting.
  • Zoom option will remain.
• Election Positions:
  • President, 2nd VP, Secretary and Membership Secretary to be filled.
  • Those currently in positions to write up some bullet points of responsibilities and time commitments at different times of year.
  • 2nd VP will be 1 year term to keep it on cycle.
  • No interest in President position has been expressed yet.
• Budget
  • We have some surplus, so it should be ok to run a slight deficit in next budget. New location and Iotron expenses may factor in.
  • Moving the outyard may be a one time expense this year. Also maintenance.
  • Possible expenses for modifications to new meeting location.
  • Rinah to put together proposed budget from template so we can consider one time expenses for next year.
• Idea – could we create a “Digital Library”?
  • Hardcovers don’t come back.
  • Library licenses to digital books are very expensive, but is there an option for clubs?
• Volunteers to review last year’s financial statements. Rupert Rode would likely be available. Bill Cavers will be the 2nd.
• Carolyn has honey for Queesto.
• Meeting adjourned at 7:50pm