General Meeting (March 2017)

The Capital Regional Beekeepers Association (CRBA) meets on the second Thursday of every month.

This meeting usually starts with a beginner’s corner 30 minutes before the regular club proceedings start around 7pm.

AGENDA

• 6:30-7:00 – New beekeepers’ corner (Lower hall; Carolyn)
• 7:00 – Welcome (Bill Fosdick)
• 7:05 – Club business
  • AGM (Bill Fosdick & Jody Aylard)
  • Minutes of the 2016 AGM
  • Constitution (revised)
  • By-laws (revised)
  • Election of Officers and Directors
  • Recognition
• 7:30 – What to do in March and April – Larry Lyndahl
• 7:40 – Beekeeping in Haiti – Dave McDonald
• 8:30 – Social
• 9:00 – Close

Minutes

Chair: Bill Fosdick
Secretary: Jody Aylard

1. Call the meeting to order
   Bill called the meeting to order at 7:15 and gave an overview of the agenda.
   He reminded everyone that all active members as of March 9, 2017 are allowed to vote and should hold a voting stick. For the purposes of motions to be passed, a majority of 75% is required. For the purposes of election of executive or director, the “first past the post” method will be used.
2. Acceptance of the minutes from the AGM, February 11, 2016
   Motion: I move to accept the minutes of the AGM, of February 9, 2016
   Moved by: Bob Liptrot
   Seconded by: Bill Jackson
   Discussion: None
   All were in favour and none opposed. The motion carried.
3. Presentation of annual report of the CRBA
   Bill presented the 2017 annual report.
   Motion: I move to accept the annual report of the CRBA for the year 2016
   Moved by: Bob Lucy
   Seconded by: Sharon Bolton
   Discussion: None
   All were in favour and none opposed. The motion carried.
4. Recognition of outgoing Executive
   Bill individually thanked a number of Executives and volunteers, who have finished in their current roles, for their contribution to the Club.
5. Presentation of the year-end financial statements
   Josie Davidson presented the total assets and liabilities for the Club which balance at $21,863.13.
   This year the club had $8,642.17 gross income and $2,292.10 net income.
   Motion: I move to accept the financial report of the CRBA for the year 2016
   Moved by: Bob Wadsworth
   Seconded by: Tyler Baldwin
   Discussion: None
   All were in favour and none opposed. The motion carried.
6. 2017 Budget
   Josie presented the proposed 2017 Budget for the Club.
   Motion: I move to accept the Budget as proposed for the year 2017
   Moved by: Bob Wadsworth
   Seconded by: Sharon Bolton
   Discussion: None
   All were in favour and none opposed. The motion carried.
7. Update of the Constitution for the CRBA
   Changes to the Constitution are being made to be consistent with the new Societies Act of British Columbia. The updated version was circulated electronically prior to the meeting.
   Bill highlighted the salient points:
   • The language of the Constitution has been updated to be inclusive and consistent with provincial and federal legislation.
   • By definition of the Act, some clauses were removed and considered for inclusion in the CRBA by-laws

   Motion: I move to accept the CRBA Constitution as drafted.
   Moved by: Don Lambert
   Seconded: Edan North
   Discussion: None
   All were in favour and none opposed. The motion carried.

8. Update of the By-laws for the CRBA
   Changes proposed to the By-laws are to be consistent with the new Societies Act of British Columbia.  The updated version was circulated electronically prior to the meeting.
   Bill explained the changes:
   • The language of the By-Laws has been updated to be inclusive and consistent with provincial and federal legislation.
   • The majority required to amend the by-laws or pass a motion drops from 75% to two thirds (2/3).  Executive and Directors will be elected for two year terms. A quorum consists of 4 of the 6 members of the Executive.
   • The President may serve a maximum of two consecutive terms.

   A question of clarification was asked regarding whether or not someone could stand for President some years later, after they completed a four-year term. The answer is yes. The limitation is on consecutive terms.
   Another point of clarification was made. Should no one run for President, a motion from the floor can result in that person being nominated again.
   Motion: I move to accept the CRBA Constitution as proposed.
   Moved by: Sharon Bolton
   Seconded: Larry Lindhal
   Discussion: None
   All were in favour and none opposed. The motion carried.

9. Election of CRBA Executive
   • President: for the two-year term March 2017 to March 2019
     Nominee: Bill Fosdick
     Call was made for any other nominees (X3)
     Called for the election count and confirmation
     Bill was elected President.
   • First Vice President: for the two-year term March 2017 to March 2019
     Nominee: Barry Denluck
     Call was made for any other nominees (X3)
     Called for the election count and confirmation
     Barry Denluck was elected First Vice President.
   • Second Vice President: for the two-year term March 2017 to March 2019
     Nominee from the floor: Bob Wadsworth
     Call was made for any other nominees (X3)
     Called for the election count and confirmation
     Bob Wadsworth was elected Second Vice President
   • Treasurer: for the two-year term March 2017 to March 2019
     Nominee: Rupert Rode
     Call was made for any other nominees (X3)
     Call for the election count and confirmation
     Rupert Rode was elected Treasurer
   • Secretary: for the two-year term March 2017 to March 2019
     Nominee: Irene Tiampo
     Call was made for any other nominees (X3)
     Called for the election count and confirmation
     Irene Tiampo was elected Secretary
   • Membership Secretary: for the two-year term March 2017 to March 2019
     Nominee: Alanya Smith
     Called for any other nominees (X3)
     Called for the election count and confirmation
     Alanya Smith was elected Membership Secretary
10. Directors for the two-year term March 2017 to March 2019
    • Education: Nairn Hollett
    • Swarm Committee: Jody Aylard/Jen Olsen
    • Library: Bob Lucy
    • Fairs and Events: Graham Nye
    • Beeline: Werner Grundlingh
    • Out Yards: Derek Wulff
    • Website: Peter Willis

    Motion to accept the slate of Directors as presented
    Moved by: Suzanne Ormiston
    Seconded by: Claudia Logan
    Called for the election count and confirmation
    All were elected as proposed.

11. Larry Lindhal spoke about what we need to be doing with our bees this month.
12. Sixty three (63) members registered to vote in the AGM
13. David MacDonald presented his project Hives for Haiti.
14. Meeting adjourned at 9:00.

Addendum:

2016 Membership Report (was not included in the annual report)

• 2012: New: 54 + Renewed: 88 = Total: 142
• 2013: New: 57 + Renewed: 119 = Total: 176
• 2014: New: 65 + Renewed: 107 = Total: 172
• 2015: New: 37 + Renewed: 132 = Total: 169
• 2016: New: 78 + Renewed: 132 = Total: 210