Executive Meeting (October 2020)

Minutes

• Attending: Cindy P, Don L, Bill F, Nicole S, Carolyn H, Simon L
  Not Present: Kazlyn B
• Bill began the meeting @ 7:06pm
• What to do for November Meeting
  • Zoom meeting with presentation and then participation?
  • Need nominees for financial review. Can use “hands” in Zoom.
  • “Disastrous Decisions” – 4 or 5 people to tell their stories.
  • Larry (if available) – What to do in November?
  • Heinz
  • Brent available to moderate?
  • Zoom meetings versus webinar – with webinar, not all participants have camera, but can be enabled by moderator.
• Mailout?
  • We’re still here
  • Small group meetings in total 50-60 people – so there is a significant group not participating.
  • Card with Executive Signatures?
  • “Hi and Thanks for Beeing There” Coffee card?
  • Link to website, etc.
  • Discount card equipment suppliers?
• Encourage more discussion on our Facebook page.
• Compose a few Facebook topics as a wrapup?
• Printed card from London Drugs, etc.?
• Date of next general meeting Nov. 12
• Motion to Authorize up to $400 for mailout.
  • Moved by Simon
  • 2nd Cindy
  • Motion passed unanimously
• Gordon Head United Church
  • Has been sold
  • Not sure what rental rate will be
  • Bill has projectors
  • Library cart, projector and storage cabinet need to be moved
  • Current plan provided main hall, downstairs and part of kitchen area. About $1,500/yr
  • Simon should be able to provide space in his work office for temporary storage.
  • For now we will not look for a new meeting space. Wait until the pandemic situation is clearer
• Review of bylaws
  • Motion to accept proposed bylaw amendments as circulated for presentation at AGM with the term “volunteer” replaced with “nominee” in section 13.1
    • Motion by Bill
    • 2nd by Don
    • Passed unanimously
• Iotron Trip
  • Normally March, can we go in February?
  • Would allow equipment to be available when packages arrive
  • Iotron is flexible
  • May involve overnight trip
  • This year it was an Iotron “bee day”
  • Touch base with Alanna to organize
• Exec Replacement for 2021
  • Kazlyn is planning to wrap up in March
  • Looking for nominees – highlight in newsletter
  • Treasurer, 1st and 2nd Vice President positions are believed to expire in March
  • Any interest from membership renewal forms? Yes, 4 or 5 other than existing executives.
  • Treasurer position is straightforward unless the club hosts the BCHPA annual meeting.
  • Should approach those that are regularly attending the small group meetings.
• Volunteers for helping out at Larry’s farm
  • Should have another work party
  • Don going up on Thursday
  • Bill organizing a weekend trip
• Laurel Point expressed interest in having bees on their property
  • Will add them to our section on the website
• Lindsay Dault is looking for honey – will add her to website.
• Adjust membership fee since not renting a hall for now?
  • Will check with Kazlyn for an appropriate discount for next year
  • Reminder to go out to those who deferred payment
• Carolyn received an email today that indicates the lock has been replaced on the gate to the outyards
• Looking for honey donations to take out to Queesto
• Query indicating Mosaic has been charging beekeepers $500 to put hives on their lands
  • Carolyn to reach out to her contact
• Some beekeeping equipment may be available for a giveaway in the new year
• Bear sighting on West Saanich Rd.
• Meeting adjourned 9:00pm.