Executive Meeting (March 2024)

Minutes

In attendance: Bill Cavers, Heather Welsford, Victoria Schedel, Mary Quayle, Don Lambert, Cathy Totten, Cindy Parker, Bill Hadden, Mark Polle
Regrets: Amanda Johnson, Bill Fosdick, Christina Klimaschka

Meeting start 7:06 pm

1. Hive Survival
   • Shirley R will start soon calling people, Shirley’s last year doing this, need to figure out going forward how to continue this (email survey was suggested/Mail Chimp is free)
   • Register Hives with Ministry is a requirement from members, need to bring up at every meeting, Ministry of Agriculture
     https://www2.gov.bc.ca/gov/content/industry/agriculture-seafood/animals-and-crops/animal-production/bees
2. Business cards
   • 1,000 cards ordered with Vista Print, (Laure N has 500 cards of them Bill C has 500 cards)
3. Beginners Corner
   • Don requesting to move it back downstairs again due to noise/disruptions
   • Less intimidating for beginners to ask questions
   • It was moved upstairs as Amanda needs to have camera set up for both meetings
   • Intermediate group could meet in the kitchen area
   • Action: need to check in with Amanda to see how she feels about setting up downstairs for 630pm and then moving upstairs at 7pm
4. Welcome to the new members
   • Mark Polle as Director at Large
   • Introductions of all Executive members
5. Financials/Issues
   • Club requirement is for a member at large that is not on the executive to review the financials for transparency/Rupert Rhodes usually does this
   • Rupert has made many changes and requests but in more of an audit type approach
   • Complex details are not required as CRBA is a public service type club
   • Mary and Heather spent hours tidying up the financials and keeping them simple and honest
   • Cash Basis Method approach is what Mary is suggesting (Government SteriGenics grant is the only issue that is reported in a different year than it is spent)
   • Motion: Mary motions to approach the financials as a Cash Base Method from an Accrual Type Method (Second: Bill Hadden) Approved
   • Action: Bill C will discuss with Rupert the accounting practices, expectations, and the motion to go forward with the Cash Base Method
6. April Meeting
   • Don will do Beginners Corner: topic mites/ nucs
   • Bill F will do Intermediate Corner: topic to be determined
   • Don will do main meeting topic of swarms and Laure N to talk about swarm committee
   • Swarm Committee Policies and Procedures are up on the club website
7. May Meeting
   • Suggestions: Tara Galpin Bee Inspector (topic to be determined)
8. SteriGenics
   • Investment Agriculture Fund is interested in featuring our club in their monthly newsletter (photos needed)
   • Action: Bill H and Don to take photos tomorrow on their trip to Vancouver to pick up SteriGenics processed equipment
   • Would be nice to have a day assigned towards bee equipment
   • Keeping good relations with SteriGenics is important for good public relations

Meeting adjourned 8:07 pm