Executive Meeting (July 2024)

Minutes

In attendance: Bill Cavers, Laure Newnham, Christina Klimaschka, Mark Polle, Bill Hadden Heather Welsford, Cathy Totten, Cindy Parker, Bill Fosdick
Regrets: Mary Quayle, Amanda Johnson, Janet Fontaine, Don Lambert

Meeting start; 7:02pm

1. August Get-together: permit is granted for 50, social event, food will be blueberries/shortcake/whipped cream and drinks.
   Topic: Equipment assembly hacks Bill Hadden to bring frame building, offer members to bring their own Beekeeping Hacks, and Fall Fair preparation of items.
   Action:
   • Bill Hadden to bring frame building item,
   • Bill C to post in newsletter asking for members to bring their own hacks
   • Bill C to approach Caroline Hissen and Irene Tiampo to ask them to present on prepping items for the Saanich Fair, and to bring some show and tell items
   • Laure Newnham to bring sign-up sheet for volunteers for Saanich Fair shifts if any still open.
   • Bill Fosdick to bring shortcake, blueberries and whipping cream for 50
   • Cindy Parker to bring gluten-free options, cups and bamboo forks, napkins
   • Heather Welsford will bring beverages for 50
2. Topic for September: group break outs for winterizing ideas with Bill F to summarize, and Saanich Fair ribbon presentation.
   Action: Bill F to prepare something for winterizing topic.
3. Frame Jigs: Bill Hadden is ready for them to be rented, he will distribute to extractor/vaporizer locations: , Jim Henry (View Royal) , Heather Welsford (Brentwood), Werner (Langford) and Alanna Morbin (Tillicum). $5 is agreed as rental cost.
4. Hive Survival: Naomi Black will take over from Shirley Richardson by phone for next year.
5. Vacant Positions:
   1. Saanich Fair Organizer – Laure Newnham and Mary Quayle have stepped forward to help Victoria Schedel with organization of this year’s Saanich Fair Beekeepers corner, but we still need to find ongoing organizer.
      Action: Bill C to send out in newsletter an encouragement for members to enter their honey, honey frames, and wax.
   2. Education/Promotional materials Coordinator – vacant
6. Outyards:
   • New location? Janet still trying to find someone in Queesto able to speak to this, feels that it would be easier to scout the area, find a location, and approach them with specific request for that location. She has a lead from another person that is familiar with the area to help with the scouting for areas suitable for apiaries.
   • Old pallets are rotting, unstable; these to be removed and new ones brought up; managers of each yard to organize this.
   • Original yard allocations in the past A: 35 M: 25 J: 30 but this resulted in crowding, now for 2024 A: 35 M: 22 J: 28.
   • Brief discussion given to marking out the designated spots in each outyard to ensure proper distribution and avoid members placing hives wherever they want.

Meeting adjourned: 7:45pm