Minutes
CRBA Exec Minutes March 17, 2025
Meeting started at 7:04 pm
In attendance: Bill Cavers, Mark Polle, Bill Hadden, Cindy Parker, Don Lambert, Christina Klimaschka, Mary Quayle, Heather Welsford, Kristina Jones, Janet Fontaine, Cathy Totten, Bill Fosdick, Cristina Dimarzio
Regrets: Amanda Johnson
1) New Members:
President: Bill Cavers
Past President: Bill Fosdick
1st VP: Don Lambert
2nd VP: Bill Hadden
Secretary: Cindy Parker
Treasurer: Katrina Jones
Membership Secretary: Mary Quayle
Audiovisual Manager: Amanda Johnson
Outyard Manager: Janet Fontaine
Swarm Manager: Cristina Dimarzio
Director at Large: Christina Klimaschka
Director at Large: Mark Polle
- Email poll results: unanimous response to appoint Cathy Totten and Heather Welsford as Directors at Large.
2) Sterigenics 2025:
The transportation expenses are fully covered by the Bee BC funding, with $2,679.13 remaining.
Last year we charged participants 24% of the original fees which was a significant discount.
Do we offer the participants a discount on treatment fees? And if so, how much?
Do we consider a set aside for next year in case there is no more Bee BC funding?
| Transportation Expenses (Trip 1 & 2) |
$2,067.99 |
| Sterigenics Pallet Wrap Fee ($274.17 + $13.71 GST) |
+$287.88 |
| Total Transportation Expenses ( fee included in transportation expenses) |
$2,355.87 |
| Sterigenics final invoice – Treatment & Wrap fee |
$3,788.73 |
| Sterigenics Treatment Fees only ( minus the $287.88 wrap fee) |
$3,514.56 |
| $ 5,035.00 our 2025 Bee BC funding
-$ 2,355.87 our Transportation Expenses
$ 2,679.13 = the Remaining Bee BC funding |
Option 1 – apply all of the remaining 2025 Bee BC funding onto the participants treatment fees
$3,514.56 our Treatment fees
-$ 2,679.13 our Remaining Bee BC funding (above)
$ 835.43 Remaining fees, cost divided between participants. $00.00 set aside 2026 event.
Option 2 – apply 75% of remaining 2025 funding to the participants treatment fees. We set aside 25% remaining funds for the 2026 winter event.
$3,514.56 our Treatment fees
-$ 1,339.56 50% of Remaining Bee BC funding
$ 2,175.00 Remaining fees, cost divided between participants. $504.13 set aside 2026 event.
Option 3 – apply 50% of remaining 2025 funding to the participants treatment fees. We set aside 50% remaining funds for the 2026 winter event.
$3,514.56 our Treatment fees
-$ 1,339.56 50% of Remaining Bee BC funding
$ 2,175.00 Remaining fees, cost divided between participants. $1,339.56 set aside 2026 event.
Option 4 – apply 25% of the Remaining Bee BC funding, it gives a 25% discount on participants treatment fees. We set aside 75% remaining funds for the 2026 winter event.
$3,514.56 our Treatment fees
-$ 669.78 25% of Remaining Bee BC funding
$ 2,844.78 Remaining fees, cost divided between participants. $2,009.35 set aside 2026 event.
MOTION: A motion was made to keep a revenue stream remaining for 2026 trip by keeping the proposed cost per item as per Alanna’s quote sent out in February (pre-trip). Grant money will be applied towards the transportation costs of 2025. Seconded by Bill Hadden, approved by all.
3) Outyard Update: Attached document
- May 3 a team will be heading out to new location to set up the new Sandspit Yard.
- Location requires a yard manager to organize key/yard equipment
- Logistics of key placement TBD
ACTION: Janet to message Werner with a letter to be sent out to club members with information about new location. Janet to provide Swarm Director with her contact information as the new signage will have the Swarm Line phone number posted on it.
4) Monthly Club Meeting Coffee/Cookies
- Heather and Cathy stepped up to volunteer to share responsibility
5) April Agenda
- Main meeting: Amy Sanderson “Pollinator Plants” point person Janet F.
- Beginners Corner: Don Queen Marking/ Mite Count Demo
- Intermediate Corner: Christina K Guide Discussion TBD
Meeting Adjourned: 745pm
Cindy away for April meetings, Mark Polle offered to take minutes at next Exec Meeting.
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