Executive Meeting (July 2021)

Minutes

Attending: Bill F, Simon L, Carolyn H, Cindy P, Nicole S, Rinah K
Not Present: Kazlyn B, Victoria S, Don L

• Bill began the meeting @ 7:17pm
• Thursday meeting went well
  • Good to see some faces, especially those not attending on Zoom.
• August Meeting (Aug. 12)
  • $42 + $35 insurance for Beaver Lake location.
  • Stations?
    • Prep for winter – Don
    • Marketing – Werner?
      • Wax rendering
      • Product preparation
    • Treatment options for fall – Carolyn
    • Wasps – Kate F? Paul P?
    • What do you want to see the club doing in coming year? – Bill
    • Fair preparation – Irene/Alanna
  • Same location
• September
  • Could have a location by then.
    • Glenlyon school has offered Beach Drive Campus. $2000 for the year.
      • No storage
      • Could try for Sept.
    • Not as convenient.
      • Saanich Community Church (Royal Oak)
      • $250 per meeting (4 hr)
      • No storage
      • Carolyn to followup on janitorial and availability.
    • Cindy to connect with PCS, Church of Nazarene and Citadel.
  • Bill won’t be here.
  • Meeting format depends on whether we have a location or not.
  • Perhaps we can hop to a few locations for Sep, Oct., etc.
  • Topics
    • Discuss possible new locations
    • Inventions and Contraptions
    • Saanich Fair wrapup
    • Winterizing
• Saanich Fair
  • Victoria, Irene and Nairn are organizing.
  • Signup sheet may not have made it all around at July meeting.
• Fees for 2022
  • Will depend on rent which will increase.
  • Propose $35.
  • About $15K in bank.
  • Iotron costs will increase.
    • Can we get things over there for a reasonable cost?
    • Are there other options?
    • Other groups got provincial funding.
• Hartland permit use
  • Min $20 charge
  • Have to go to open face
  • Carolyn could do a “dump run” in her truck. (By donation.)
  • Perhaps once in spring and one late fall.
• Outyards 2022
  • Need a new coordinator
  • Queesto is a great host
  • No locks on gates
  • Roads are degrading
  • Overgrowth
  • Small cars can bottom out
  • Will be interesting to see how hives do this year
  • Build an FAQ
    • Can compile emails previously sent out.
  • There were no cancelations this year, but not sold out.
  • Simon to identify piece of crown land he is aware of.
  • Queesto will advise where there is good fireweed.
• Small Groups
  • Keep polling the groups to see if there is interest in small group meetings between the larger ones.
• Meeting adjourned at 8:40pm